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US Foods Administrative Asst - Assoc in Livermore, California

Join Our Community of Food People!

BASIC PURPOSE

Working under direct supervision this position provides general administrative support to senior level role and/or department, interacting with a diverse group of internal and external callers, visitors and employees throughout all levels of the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Manages projects by organizing and expediting tasks, planning and coordinating presentations, meetings, travel plans, etc., as well as disseminating information quickly and accurately

Acts as a liaison with other departments, tracks department relevant data, drafts written responses or replies by phone or email when necessary.

Acts as business partner in assisting department staff members in meeting deliverables such as time management/prioritization of daily activities and maintaining focus on business matters/issues.

Types and designs general correspondence, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. May create and develop presentations as needed.

Answers and screens incoming phone calls/e-mails and forwards as necessary.

Schedules and organizes complex activities that may include meetings, department activities, travel and/or conferences for all members of the department as well as attendees from multiple locations. Corresponds as necessary with vendors to ensure compliance with established procedures and processes.

When needed, covers front desk and assists with packages and mail distribution; meets and greets departmental visitors.

SUPERVISION

RELATIONSHIPS

Internal: Interacts with all levels of the organization to ensure proper and timely communication and completion of tasks.

External: Interacts with sister divisions to provide or furnish information, etc. Also corresponds with vendors

QUALIFICATIONS

Education/Training: High school graduate or equivalent with some formal clerical or administrative training or equivalent experience.

Related Experience: Related office experience required. Works under direct supervision and deals with straightforward situations as defined by policy.

Knowledge/Skills/Abilities: Must have knowledge of office administrative procedures, and knowledge of use and operation of standard office equipment, at a level generally acquired through related experience. Must have intermediate proficiency with Microsoft Office; Word, Excel, Powerpoint, Access, Outlook. Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy. Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems. Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Efficiency and judgment is required to plan, prioritize and organize diversified workload in a fast paced environment. The candidate must have a proven track record of their ability to work with and demonstrate discretion with highly confidential information.

EOE* Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Protected Veteran/Disability Status*

COMMITTED TO PROTECTING OUR CANDIDATES, ASSOCIATES AND CUSTOMERS

We're continually updating our safety procedures and taking every measure to ensure the protection of our candidates, associates and customers. Our workplace safety efforts include using sanitized interview rooms, social distancing, providing masks and gloves and sanitizing truck cab interiors. We also have COVID-19 Wellness Checks for anyone entering our facilities and safety barriers in select locations in our production facilities. To help our customers make it in this challenging time, we’re providing robust support including webinars, one-on-one consults with our experts and detailed reopening materials.

US Foods is proud to have donated $10 million in food to help with COVID-19 relief efforts to help our local communities make it. Learn more here .

US Foods is one of America’s great food companies and a leading foodservice distributor, partnering with approximately 300,000 restaurants and foodservice operators to help their businesses succeed. With 28,000 employees and more than 70 locations, US Foods provides its customers with a broad and innovative food offering and a comprehensive suite of e-commerce, technology and business solutions. US Foods is headquartered in Rosemont, Ill., and generates more than $28 billion in annual revenue. Visit www.usfoods.com to learn more.

US Foods may collect personal information from you in connection with the application process. US Foods complies with the California Consumer Privacy Act of 2018, and its policy may be found here at https://www.usfoods.com/content/dam/usf/pdf/Policies/HR/USFCCPApolicy.pdf .

US Foods, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis prohibited by applicable law.

EEO is the Law poster is available here at https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf .

EEO is the Law poster supplement is available here at https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCPEEOSupplementFinalJRFQA508c.pdf .

Pay Transparency policy statement is available here at https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp%20EnglishformattedESQA508c.pdf .

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